Facility Coordinator + Transport Coordinator
Job Description
Department: Human Resources
Position: Facility Coordinator + Transport Coordinator
Major Responsibilities:
- Responsible for Daily Operation of Transportation and Accommodation section.
- Issuing vehicles to JAL employees and maintain / update the records.
- Resolve all transport related queries / Issues as and when required in coordination of different departments and sections.
- Schedule of drivers for vacation, according to the arrivals and departure of new and existing employees.
- Receive Monthly vendor's invoices related to fuel and rented vehicles, submit to finance for payments; cost allocate to respective department.
- Handling petty cash for Facility sections.
- Create Master data for New Vehicle and regular update as per the transactions.
- Responsible for Periodic Inspection of Company owned vehicles.
- Collect invoices for Telephone, Electricity, Pest Control, Water, Support Line…Etc. and submit finance for payment.
- Maintain Employee log in and Log out of Camp employees in system.
- Prepare job schedules for technician and facility staff up on the request from different departments.
- Monitor the contract's Expiry of rental camps / accommodation, and inform to authorities in advance for renewal.
- Resolve all Accommodation related Issues in coordination with camp boss and safety department.
- Actively participates in negotiations of rates and claims with vendors, contractors, and/or outsource agencies.
- Perform other duties as per assignments by supervisor.
Other Responsibilities :
Enter the timesheet and obtain prior overtime approval for facility staff from Higher Management. Prepare the various reports related to facility management section.
Required Competencies :
- Flexible and responsive, with excellent interpersonal and communication skills.
Required Work Experience:
- A minimum of 05 years of progressive experience in transportation and Accommodation Operations. Must have Experience in SAP
Education/Qualification Requirements:
- Bachelors, Diploma or an equivalent degree in any subject .
Please forward yours CV at jobs@chaudhryassociates.com